Transfer of more than 26,000 important documents now complete
Key records consolidated on ninth floor to reduce damage risks from scattered storage
Verifying redevelopment association membership, past road compensation, or building permit histories often requires administrative records stretching back decades. When those documents are scattered across multiple departments and neighborhood offices — or exist only as paper copies — tracking them down can delay both residents' requests and official processing.
Jung-gu has added a dedicated records room on the ninth floor of Sogong Nuri Center to ease that burden. The district completed the transfer of more than 26,000 documents previously dispersed across departments and neighborhood offices, consolidating them in a single, secure location. A full-scale digitization drive is also underway so staff can search and retrieve materials quickly.
The district had previously operated a records room inside the main district office building, but storage space grew tight as documents accumulated, forcing some important records into scattered locations. By moving materials with a semi-permanent or longer retention period into the new room, Jung-gu expanded both its preservation capacity and its records management infrastructure.
The new records room occupies the entire ninth floor at 330 square meters — four times the size of the previous facility. To maintain optimal preservation conditions, the district installed 64 mobile shelving units, two temperature-and-humidity control units and ultraviolet-blocking devices. The climate control units keep temperature and humidity at levels suited to document preservation around the clock. Access control systems and a gas-based fire suppression system were also installed to protect the records from damage and disaster.
Alongside the new facility, the district is continuing its digitization work to ensure records can be found and used quickly when needed.
Important paper records — including materials from past redevelopment and reconstruction projects in areas such as Sindang and Hwanghak — are being scanned, indexed and registered in the records management system.
Once digitized, the materials can be retrieved rapidly when verifying redevelopment association membership documents, road compensation details or building permit histories. They can also be used to confirm facts related to residents' rights, respond to inquiries, and inform new or ongoing projects by referencing past implementation records.
Jung-gu plans to continue digitizing important paper records and to manage the accumulated materials systematically through the new records room and its records management system.
"Records are traces of past administration and vital materials for confirming residents' everyday lives and rights," District Mayor Kim Gil-sung said. "We will preserve important records safely and make them available quickly when needed, so we can provide residents with faster and more accurate administrative services."
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